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Counselors: Create a Secondary School Report for Individual Students

Secondary School Reports (SSRs) are created from each student’s profile in Scoir. This guide shows how to create, review, and send an SSR for seniors. It also explains what’s different for schools using the Scoir + Common App integration.

If your high school does not use Scoir, use these directions instead.

Before You Begin

Before you start creating SSRs, there are a few important steps we recommend completing to help you avoid issues or delays.

  • Configure your School Reports Template – A Scoir Admin must set up the template for the current year. This template controls what information is included in each School Report.
  • Upload Senior Courses (if needed) – If Senior Courses aren't included on student transcripts, upload them in advance. This way they'll be ready to attach when creating School Reports, saving you from uploading the same files for each student.

Additional Prep for Schools Using the Common App Integration

If your school uses the Common App integration, we recommend uploading the following documents before creating SSRs. You can upload these during SSR creation, but uploading them in advance helps prevent delays. These documents are attached to the School Report and sent together to colleges the student applies to through Common App:

For non-Common App applications, you can send these documents separately.

Create a School Report

Open the student’s profile and go to Colleges & Applications → Manage Documents

Under Other Documents, find Secondary School Report and click Create.

SSRs can only be created for seniors. If the Create button isn’t available, the student’s class year may need to be updated before you can create the report. Contact Scoir Support for help.

This opens the School Report form. Here, you’ll enter student details like class rank, ratings, and courses. The fields you see depend on your School Reports template

For schools using the Common App Integration: Even if your School Reports template does not include Relative Assessment, you’ll still see the question “How would you recommend this student? This is required by the Common App and cannot be removed.

When your School Reports template is set up to include Senior Courses, you must attach a Senior Courses file.

If a file was uploaded already, it will appear in the Senior Courses section. You must click Attach to include it. To upload a new file, click Upload Senior Courses and select a PDF (max size: 2MB)

If you have trouble uploading, see PDF upload errors.

For schools using the Common App integration, Senior Courses are attached as a separate file in the Transcripts section instead of a dedicated Senior Courses section.

When your school uses the Common App integration, you must include the current or most recent official transcript.

You may also include up to three additional transcripts.

If transcripts were uploaded already, you’ll see them listed. Review them, then click Attach to include them. Replace any transcript you do not want to send before completing the School Report.

If no transcripts exist, upload new files using the available options (PDF, max 2MB).

If Senior Courses aren’t included on the transcript, you may be required to upload or attach them as well.

After attaching transcripts, confirm the most recent grades included and check the box to indicate that a transcript is or will be included. Missing transcripts can block Common App submissions.

The Counselor Information is filled in automatically based on the person creating the School Report. Review and complete any remaining required fields.

Who appears as the signatory depends on the application type:

  • School using Common App Integration:
    • Common App applications: the assigned counselor appears as the signatory
    • All other applications: the person who creates the report appears as the signatory
  • All other schools:
    The person who creates the report appears as the signatory for all applications

Click Preview to review the School Report.

If you see outdated information from the School Reports template, save the report as a draft, then you or your admin can update the template. The changes appear when you return to the report.

When all required fields are complete, click Complete.

The finalized report appears on the student’s Manage Documents page.

Reviewing & Sending School Reports

After you complete the School Report, go to Colleges & Applications > Send Documents to preview and send it.

You’ll see each college the student is applying to, along with required documents.

Click the School Report (SSR) to preview it.

For schools using the Common App integration, Scoir creates two versions of the School Report:

  • Common App School Report
    Used for Common App colleges. Uses Common App formatting and is sent with attached transcripts and the school profile (if uploaded).
  • Scoir Secondary School Report

Used for all other application types. Transcripts and the school profile are sent separately.

If changes are needed, return to Manage Documents, delete the School Report, and recreate it.

When everything looks correct, click Send next to the School Report.

To learn more about sending documents, see:


Frequently Asked Questions

Will my phone number be included in the SSR?
Phone numbers are tied to each counselor and won’t appear on the SSR until the counselor signs it. To make sure your number is included, add or update it in your Personal Profile before signing.
Can I add a fax number?
Yes, but fax numbers must be entered manually when you create the report. They are not added automatically.
Are updates to the SSR template applied to in-progress reports?
Yes. A Scoir Admin can update the School Reports Template at any time. If changes are made, any SSR already in progress will update automatically, and you can continue working without starting over.

How did we do?

For Counselors: Manage application materials

Counselors: Midyear Reports and Transcripts

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