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Creating Midyear Reports When Using the Common App Integration

Cristina Hernandez Updated by Cristina Hernandez

The Midyear Report should be submitted once first semester or trimester grades are available. It gives colleges an updated view of the student’s academic progress and highlights any changes since the initial application. You'll provide details such as class rank and GPA information, and must include the student's updated Midyear Transcript.

Explore the guided demo below, then continue reading for detailed step-by-step instructions.

Before You Begin

The Midyear Transcript must be included in the Midyear Report. You can upload it directly during the process or bulk upload transcripts in advance so they’re ready to attach when creating the report.

Common App accepts PDF files only. Files must be under 2MB and not password-protected or encrypted. If you see an error, review Troubleshooting PDF upload errors.

Creating the Midyear Report

Midyear Reports must be created separately for each student. Start by opening the student’s profile, then expand Colleges & Applications on the left and select Manage Documents. Find Midyear Report and click Create.

The report has the following sections: Student Information, Academics, Transcripts, Other Corrections or Updates, and Counselor Information.

Student Information

At the top of the report, you'll see the student's information pulled directly from their profile. Expand this section to review their details if needed.

Academics

What you see in the Academics section depends on how your School Reports Template is configured, such as whether you enable GPA or Class Rank. You can edit any pre-filled fields for each student as needed, but know these changes are not reflected in other reports or your template.

Transcripts

A Midyear Transcript is required for the Midyear Report. Upload the transcript while creating the report, or upload it ahead of time individually or in bulk so it is ready to attach.

Common App accepts PDF files only. Files must be under 2MB and not password-protected or encrypted. If you see an error, review Troubleshooting PDF upload errors.

After uploading, select the most recent grades from the Transcript grades dropdown. 

Check the required box to confirm the transcript lists current coursework and grades.

Other Corrections or Updates

In this section, you’ll answer two questions that allow you to make corrections or updates before sending the report:

  • Have there been any changes to the senior year courses sent with the original School Report?
  • Do you wish to update your original evaluation of this applicant?

If you answer Yes to either question, you’ll need to provide the related update by writing an explanation or attaching a document.

Common App accepts PDF files only. Files must be under 2MB and not password-protected or encrypted. If you see an error, review Troubleshooting PDF upload errors.

Counselor Information

This section displays the contact details of the counselor completing the report. This information is read-only and comes from the counselor’s profile. It will appear on both the Scoir PDF and the Common App PDF if that counselor is assigned to the student.

If you need to pause and finish later, click Save as Draft. Once all required fields are complete and no errors appear, click Complete.

The form is created once the Midyear Report displays as a blue link with a created date.

Previewing and Sending the Midyear Report

After the Midyear Report is complete, go to the student’s Send Documents page. Click the blue Midyear Report link to preview it.

  • For Common App applications, the preview shows the Common App version.
  • For all other application types, the preview shows the Scoir version.

Any attached documents appear below the Midyear Report title. These files are sent together with the report, not as separate documents.

The Midyear Report cannot be sent to Common App until the SSR has been submitted.

For non–Common App applications, Scoir adds the Midyear Report automatically based on your school’s settings. You can send it to colleges one at a time or use bulk send

For Common App applications, the Midyear Report follows CA requirements and cannot be sent until the SSR is submitted. If any CA college requires it, the report is automatically attached to all CA applications for that student.

If no Common App college requires the Midyear Report, you can still add it using Add Docs. This sends the report to all Common App colleges the student is applying to.

Before sending, review the report to make sure everything looks correct. When ready, click Send. Sending the Midyear Report to one Common App college sends it to all of the student’s Common App colleges.

Common App uses a “one and done” process. Once sent, the Midyear Report and all attached documents are shared with every Common App college the student has applied to or later applies to.

The Last Sent status should update within a few minutes. If it stays Pending for longer, reach out to Scoir Support.

Unsubmitting Midyear Reports

If at least one college has downloaded the Midyear Report (indicated by a date under Last Delivered), you will not be able to unsubmit. Instead, use an Optional Report to submit corrections.

To unsubmit, go to Colleges & Applications > Send Documents page on the student’s profile. Click Unsubmit next to the Midyear Report for any Common App college.

Unsubmitting pulls the report back from Common App so you can delete it and recreate it.

How did we do?

Counselors: Managing Fee Waivers for Common App

Counselors: Optional Reports for Common App

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