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Creating Midyear Reports When Using the Common App Integration

Cristina Hernandez Updated by Cristina Hernandez

The Midyear Report should be submitted once first semester or trimester grades are available. It gives colleges an updated view of the student’s academic progress and highlights any changes since the initial application. You'll provide details such as class rank and GPA information, and must include the student's updated Midyear Transcript.

Explore the guided demo below, then continue reading for detailed step-by-step instructions.

Before You Begin

While you can upload documents during the Midyear Report process, it can be helpful to add them ahead of time so they're ready to attach. The documents you may want to individually or bulk upload before you begin include:

Any documents you’ve already uploaded will automatically appear as options when you create the report.

Common App requires PDF files that are under 2MB, not password-protected or encrypted, and free of issues like missing metadata or unsupported fonts. If you receive an upload error, see our guide on PDF upload errors for suggested fixes.

Creating the Midyear Report

Midyear Reports must be created separately for each student. Start by opening the student’s profile, then expand Colleges & Applications on the left and select Manage Documents. Find Midyear Report and click Create.

The report has the following sections: Student Information, Academics, Transcripts, Other Corrections or Updates, and Counselor Information.

Student Information

At the top of the report, you'll see the student's information pulled directly from their profile. Expand this section to review their details if needed.

Academics

What you see in the Academics section depends on how your School Reports Template is configured, such as whether you enable GPA or Class Rank. You can edit any pre-filled fields for each student as needed, but know these changes are not reflected in other reports or your template.

Transcripts

Here, you can upload Midyear Transcripts for each student directly within the report. Or, you can add them ahead of time individually, or by bulk, so they’re already attached.

Common App requires attached files to be a PDF, under 2MB, and not password-protected or encrypted. If you get an upload error, see our guide on PDF upload errors for suggested fixes.

After uploading, use the "Transcript grades" dropdown to indicate the most recent grades included on the transcript. 

You must also check the required affirmation box to confirm that the transcript accurately lists coursework and available grades.

Other Corrections or Updates

Here you'll answer two questions that allow you to make corrections or updates prior to sending the report: 

  • Have there been any changes to the senior year courses sent with the original School Report?
  • Do you wish to update your original evaluation of this applicant?

If you answer Yes to either question, you'll need to provide the related update. Previously uploaded files (Senior Courses, Grade Report, or Other Updates) will appear as options that you can include by clicking Attach.

If you prefer to add a new file instead, you can upload one using the options provided. Only one update file can be included with the Midyear Report.

Counselor Information

This section displays the contact details of the counselor completing the report. This information is read-only and comes from the counselor’s profile. It will appear on both the Scoir PDF and the Common App PDF if that counselor is assigned to the student.

If you need to pause and finish later, click Save as Draft. Once all required fields are complete and no errors appear, click Complete.

The form is created once the Midyear Report displays as a blue link with a created date.

Previewing and Sending the Midyear Report

Once the Midyear Report is complete, open the student’s Send Documents page and click the blue Midyear Report link to preview it. You’ll see the Common App preview for CA applications and the Scoir version for all other application types.

Any attached documents will appear directly beneath the Midyear Report title. These attachments are sent together as part of the report, not as separate documents.

The Midyear Report cannot be sent to Common App until the SSR has been submitted.

For non–Common App applications, Scoir will continue adding the Midyear Report automatically based on your school’s settings. You can send it to each college individually or use bulk send.

For Common App applications, the Midyear Report follows CA requirements and cannot be sent until the SSR is submitted. If any CA college requires it, the report is automatically attached to all CA applications for that student.

If none require it, you can still add the report using Add Docs, but know this will add it to all applications the student is applying via Common App.

Before sending, give the report a quick review to make sure everything looks correct. When you’re ready, click Send. For Common App applications, sending the report for one college sends it to all of the student’s Common App colleges. This will send the report to Common App and is made available to all colleges the student has applied to or later applies to.

Because Common App follows a "one and done" policy, sending the Midyear Report to one Common App college makes it available to all Common App colleges the student has applied to, or later applies to. All attached documents are included in that submission.

The Last Sent status should update within a few minutes. If it stays Pending for longer, reach out to Scoir Support.

Unsubmitting Midyear Reports if Not Yet Downloaded

If at least one college has downloaded the Midyear Report (indicated by a date under Last Delivered), you will not be able to unsubmit. Instead, use an Optional Report to submit corrections.

To unsubmit, go to the Send Documents page on the student’s profile and click Unsubmit next to the Midyear Report for any Common App college. This pulls the report back from Common App so you can delete and recreate it.

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